Privacy Policy
Effective November 30, 2025
1. Information we collect
We collect the profile and academic data you provide during registration, along with usage logs that help us maintain security and improve the portal. Sensitive records such as grades remain in institutional systems and are not stored here.
2. How we use your data
- Authenticate you and deliver core functionality such as course registration and dues management.
- Send notifications about timetable changes, academic resources, and important announcements.
- Monitor system health, detect abuse, and compile high-level analytics for service planning.
3. Sharing and disclosure
We do not sell or rent student information. Data may be shared with authorized GESA staff or service providers who support the portal under confidentiality agreements, or when required by law.
4. Data retention
Account records are retained while your GESA profile is active. Backups are purged on a rolling basis. You can request removal of optional data by contacting the academic office at gesaumat24@gmail.com.
5. Your choices
You may review or update your profile from the dashboard. Opt out of optional emails via the notification settings section. To deactivate your account, contact the program coordinator.
6. Security
We employ industry-standard safeguards including encryption in transit, role-based access controls, and regular security reviews. Despite these efforts, no system is completely secure; please report suspected issues immediately.
7. Updates to this policy
We may revise this policy to reflect new services or regulatory changes. Significant updates will be highlighted on the portal. Continued use after publication indicates acceptance of the revised policy.